If you are concerned about your personal security or the security of your company, you may want to have documents shredded on a regular basis. Doing so will eliminate any paper trail that could be used against you or your business by thieves or others wishing to blackmail you. It may also provide another layer of protection for clients, employees or vendors who don’t want their information available to others for an indefinite period of time.
How to Choose a Document Shredding Company
The first step in choosing a document shredding company is to find one that is certified to do the job correctly. This ensures that all documents in its possession will be destroyed according to best practices in the industry. It also ensures that protocols are in place that ensure that no one views or copies any sensitive paperwork that is scheduled to be destroyed.
The next step is to talk with the owner of the company or others who have used a service that you are interested in hiring. Doing so will give you more insight into how seriously it takes the security of your documents prior to shredding and that they are thoroughly destroyed during the shredding process. During these conversations, you may want to ask if the company is insured or has any other ways to protect you in the event of a breach.
Work With a Local Company Whenever Possible
Ideally, you will work with a local document shredding company compared to one that is in another city or another state. This is because your documents have fewer miles to travel, which means that there is less time for them to be lost or otherwise compromised. Furthermore, you may be able to make arrangements to retrieve any paperwork that was scheduled for destruction by mistake, which could prevent documents from being shredding before you are legally able to do so.
Don’t Forget to Create Electronic Records if Necessary
While you may not be required to keep paper copies of certain records, you may still be required to keep them on file. Therefore, make sure that you make an electronic copy of all records that you need for reference or if the government asks to see them. Examples of important records include tax documents that are less than three years old, audits done by your accounting team or any employment records for those still with the company or who have worked there within the last three years.
Paper shredding can be a great way to improve security and get rid of clutter in the office. However, before you decide to destroy paper documents, make sure that you talk with one or more companies in your area that are qualified to do the job right the first time. Please visit www.shredit.com for additional information.